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Terms & conditions

Portrait session booking deposit

You will be required to pay a refundable £25 booking deposit when arranging your appointment. The deposit is credited to your account and bookings will only be confirmed once this has been paid. The deposit can be refunded from the time your online viewing gallery goes live, however most customers choose to use it as part payment towards their order. If an order is not placed then the deposit will be returned at this point. The photographer requires at least 72 hours notice to cancel or reschedule an appointment and thus, failure to give this notice will result in the booking deposit becoming non-refundable.


The entire copyright in the photographs (including ownership of all materials) is retained by Simon Withyman Photography at all times, throughout the world, unless otherwise agreed in writing.


Vouchers are valid for 6 months from the date of purchase, unless otherwise stated.

Location & weather

Photo shoots will be held at a location of your choice within Bristol and the surrounding areas provided the correct permissions can been given. If you prefer Simon to choose he can suggest different locations to suit your individual taste. Locations which are more than 20 miles outside of Bristol incur travel costs for petrol, at 45p per mile. If weather conditions are poor, photo shoots will be cancelled in the morning on the day of your appointment.


Your images will be uploaded to your private online viewing gallery within 10 days of your photo shoot. The photos are numbered for ease of ordering. Once they’re online clients will be offer an early bird price if an order is placed within 3 weeks of the gallery going live. Home visits can be organised if you are interested in wall products in order for Simon to give his professional advice on framing to complement your home decor. Completion of orders can take up to 4 weeks but in most cases will be ready in 2 weeks.

Right to a credit

The photographer must be credited on all editorial uses, publications and in other cases if stated on the estimate.


There is no right to reject photographs on the basis of style or composition as it is the client’s responsibility to view the photographer’s portfolio. In the event of technical problems with photographs Simon Withyman Photography will either reprint images or repeat the photo shoot.


Vouchers will not be refundable after 7 days from the date of purchase. Once the photo shoot has taken place no refunds will be given when an order has been placed. Any changes to an order need to made within 24 hours of the date of the order.


Expenses and production costs must be paid in advance of the photo shoot. All other fees must be paid within 14 days of the invoice date. Where extra expenses or time are incurred by the photographer as a result of alterations to the original brief the client shall be be liable to pay such extra costs.


Photo sessions may involve physical activity. This is undertaken at the your own risk. All children under the age of 18 need to be accompanied by a parent or parental guardian.

Wedding & business

Please see your contract or estimate for full details.